Entertainment has become a go-to gear to start or finish off a formal or informal event in our different day to day activities. Every organizer dreams of leaving the targeted audience happy and comfortable and most importantly satisfied with the activities they involved themselves in that event. Achieving this is, therefore, top most priority above all else for an organizer. This can be stressful, difficult and time consuming for a first timer. These tips are aimed at helping both armature and novice organizers.
Tips to be used when hiring an entertainer
Ensure that you align your search to performers or a band that is appropriate and goes with the type of event that you are organizing. Is the performance the center of the whole event or is it just a background for a more serious activity? E.g. A gala, due to the elegance of such an event you need to look for a performer that captivates the audience’s attention, someone whom they will always remember and keeps the party going for it to be a big success. For a more formal event e.g. business or cooperate event, look for an entertainer that fits perfectly into the background and can release tension in a room, but, doesn’t demand attention of parties that may be busy working.
This entails mostly considering what the audience loves, what is their taste? What’s their age group? Are they old-school? Make sure you don’t put your preferences above the guests own! Imagine an entertainer struggling to earn their due on a crowd that has no interest in the genre or what he/she has to offer. It’s important to understand that it’s impossible to make everyone happy and keep them pleased due to our different backgrounds but try as much to please as many of the guests as possible. The go to niche exploited by many organizers is bringing an entertainer that can cover most popular songs over the past decades.
Research should be the top most activity on your to-do list. For your event to be a complete success, you have to take time sit back and visualize clearly what you want and how you want it. Prepare drafts in increments and choose the one that is the best fit. On the entertainers part, look at their history, past performances, ask them to give you contacts of local clubs and joints they have performed in. Make sure they are worth what you are willing to spend on them. If time is not a constraint, ask them to invite you on one of their tours or performances for you to draft them. Never be duped by CD’s and recordings as proof of profession.
Get into a contract
In most occasions due to their line of work most performers already have a prepared written contract, make sure to go through every single detail before using any ink on that paper. If not, Draft your copy and go through it with a hired professional lawyer for it to be formalized by a court of law. Secondly, don’t forget tiny details that may not seem important at first but are e.eg time, place, venue, deposit, payment amounts and delivery of each, no. of performers, their names, equipment and of course playlists to be performed.
Keep in mind this a competitive world and anything can happen, but a show has and must go on. Due to the unpredictability of technical issues, illnesses on the part of artists among other factors always ensure you have a backup plan up your sleeve. It may not be equal to what the previous party would have provided but who knows! Maybe they may rock the event and save you a ton of inconveniences and apology letter writing jobs.